Keeping Data Secure
11th August 2020
Measures that can be taken to keep data secure include:
- making regular backups of files (backup copies should be stored in fireproof safes or in another building)
- protecting yourself against viruses by running anti-virus software
- using a system of passwords so that access to data is restricted
- safe storage of important files stored on removable disks, eg locked away in a fireproof and waterproof safe
- allowing only authorised staff into certain computer areas, eg by controlling entry to these areas by means of ID cards or magnetic swipe cards
- always logging off or turning terminals off and if possible locking them
- avoiding accidental deletion of files by write-protecting disks
- using data encryption techniques to code data so that it makes no apparent sense
Keeping Passwords Safe
11th August 2020
Once you’ve come up with your complex, easy-to-remember passwords, keep them safe. Don’t write them all on a piece of paper that you keep in your wallet! Use a service like LastPass or Dashlane to manage your many different logins and passwords.
Creating complex passwords
11th August 2020
At this point, everyone knows not to use “1234″ or “password” as a password. We also know that the strongest passwords are at least eight characters long, include upper- and lowercase letters, numbers, and symbols, and don’t include any obvious information (your name) or even full words.
The trick to a memorable but complex password is acronyms: Pick a phrase, such as “I’ve eaten Green Eggs and Ham since December 1969,” and squash it together, maintaining the first letters and all punctuation: “I’eGEaHsD1969″.
You can also substitute numbers, symbols, and misspellings: “My son’s birthday is March 9″ becomes “Mi$sun’sbdayiz0309″. And be sure to change your passwords every 90 days, choosing a completely new acronym every time. Remember: Length is more important than complexity. Longer passwords, even if they’re simpler, are harder to crack.
